Columbia College | Columbia Engineering

Event Proposal Form

Event Proposal Form 

Any event held in the Black Box Theatre requires an Event Proposal Form to be completed and submitted at least four weeks before the first day of your requested reservation date. If your event takes place within the first four weeks of any semester, the proposal is due by the first Friday of classes in that semester.

Once the proposal is submitted, a mandatory Event Review with the Black Box Theatre Management Team and UEM is required no less than three weeks before your event. At least one representative from your group/event must attend this meeting.

Once your form is complete and submitted, please schedule an event review. Event reviews will only be conducted if the group has submitted their event proposal form and approval from the groups advisor has been granted. Event reviews scheduled without the Event Proposal Form being submitted will be cancelled. 

Event Reviews will only be held if your form has been submitted.   Event reviews are only offered on Fridays from 1:00 p.m. - 3:00 p.m. and will take place in the Lerner 515 Suite. If you are not available during the offered times or have further questions, pelase contact blackbox@columbia.edu to see if accommodations can be made.

Please visit our Space Request and Confirmation Process page for more details and information. 

Group Information
Please add the date range of your entire reservation (MM/DD/YY-MM/DD/YY)
Main point of contact for event
XXXXXXXXXX (No spaces or hyphens. Please include area code.)
Please provide a summary of your event and any other information that would be useful for planning
Event Contact Information
Please share the contact information for all relevant positions (or their equivalent) below: First and Last Name, Email and Phone Number are required. If a position(s) is not included below, please write it under "Other".
Event Timeline
Please fill out all relevant sections. If you have multiple days for sections please write each date and time. If a section does not apply to your event please type NA.
Date (MM/DD/YY), Start Time and End Time (00:00 AM/PM -00:00 AM/PM)
Add the Date (MM/DD/YY), Start Time and End Time (HH:MM AM/PM - HH:MM AM/PM) for each Tech Date.
Add the Date (MM/DD/YY), Start Time and End Time (HH:MM AM/PM -HH:MM AM/PM) for each Rehearsal Date.
Add the Date (MM/DD/YY), Start Time and End Time (HH:MM AM/PM -HH:MM AM/PM) for each Performance Date.
Add the Date (MM/DD/YY), Start Time and End Time (HH:MM AM/PM -HH:MM AM/PM) for strike.
Add the Date (MM/DD/YY), Start Time and End Time (HH:MM AM/PM -HH:MM AM/PM) for load-out.
Additional Support
Please pick all areas that you would like to request from UEM or the Black Box Theatre. Further details will be discussed during the Event Review. All items marked with an * indicate a possible charge associated with that service.
Terms of Agreement
The groups advisor will be sent a copy of the Event Proposal Form for review and approval. When approved, the group will be able to move forward with the Event Review. Show Producer, Organization E-Board Member, or Main Point of Contact must agree to following terms on behalf of the group: By checking "I agree" you indicate that you have read the Austin E. Quigley Black Box Theater Policy and Procedure Guidelines and that you intend to hold your cast/creative team/group accountable to work within the necessary parameters. Failure to comply or meet the terms of agreement, policy, and/or procedures can result in the group becoming ineligible to book future space in the Black Box Theater and/or be charged a fee.

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515 Alfred Lerner Hall
2920 Broadway
New York, NY 10027

Call: 212-854-3611

Fax: 212-854-6972

Office Hours
Monday–Friday
9:00 a.m.–5:00 p.m.