Brownstone Event Registration Request Form

Brownstone event registration for Fall 2023 begins 9:00am on Tuesday September 5, 2023.

Any event in a University Brownstone meeting one or more of the following criteria must be registered through Residential Life and/or Multicultural Affairs:

Intercultural Resource Center Events
Q-House Events
Special Interest Community Events
Backyard Access is requested
Events with Amplified Sound
Events which would normally require an Event Review through University Events Management
Events where non-members will be in attendance
Fraternity & Sorority Life: Brotherhood/Sisterhood/Members Only Events (counts toward the 10 per semester limit)
Fraternity & Sorority Life: Inter-Chapter Mixers (counts toward the 10 per semester limit)
Fraternity & Sorority Life: BYOB Invite Parties (counts toward the 10 per semester limit)
Fraternity & Sorority Life: Alcohol-Free Invite Parties (counts toward the 10 per semester limit)
Fraternity & Sorority Life: Philanthropy Events (counts toward the 10 per semester limit)
Fraternity & Sorority Life: Recruitment Events

Important Notes

Events are permitted on Friday and Saturday evenings from 9pm-12am and on Saturday and Sunday afternoons from 12m-3pm. Events on Sunday afternoons may not include amplified sound. Please note that no more than three (3) events may occur across all brownstones on Friday evenings and Sunday afternoons. Up to two (2) events may occur across all brownstones for Saturday afternoon events and up to two (2) events may occur across all brownstones for Saturday evening events. There is no limit for the number of organizations hosting daytime events for Bacchanal and Homecoming, assuming the organization is in good standing.

Events are approved on a first come, first served basis.

No organization or brownstone may have more than one (1) registered event per weekend and no more than total of ten (10) per semester. Within the fraternity and sorority community, the 10 events per semester limit include: Brotherhood/Sisterhood/Members Only events, Inter-Chapter Mixers, BYOB Invite Parties, Alcohol-Free Invite Parties, and Philanthropy Events.

Process

This Event Registration Request Form will be reviewed by members of the Residential Life and/or Office of Multicultural Affairs staff for approval.

Events requests will only be considered if submitted no later than 12:00pm five business days from the date of the event (a Friday, Saturday, or Sunday program must be submitted by noon on Monday).

Events are approved on a first-come, first-served basis.

The event coordinator will be notified of approval, request for modification, or denial, via email, no later than Wednesday before the date of the requested event.

The event coordinator will be notified if an event review is required to determine whether or not a walk-through or Public Safety presence is required at the event, via email, no later than Wednesday the week after this form is submitted.

Residential Life and/or Office of Multicultural Affairs staff will notify appropriate campus partners (e.g. on-call staff, Public Safety) of all approved events no later than Wednesday the week of the event.

Organization Name *

Coordinator Name *

Coordinator Email *

Please enter your Columbia or Barnard email containing your UNI

Coordinator Mobile Phone *

Date of Event *

Year

Month

Day

Time of the Event *

12pm-3pm (Saturdays, Sundays)

9pm-12am (Fridays, Saturdays)

Other - must receive advance approval

Start time of event:

Hour

Minute

End Time of Event

Hour

Minute

What type of event are you requesting? *

SIC/IRC Event

Brotherhood/Sisterhood/Members Only Event

Inter-chapter Mixer

BYOB Invite Party (Guest list required)

Alcohol-Free Invite Party

Philanthropy Event

Recruitment Event

Other

Have you discussed this event with your advisor prior to registration? *

Yes

Description and purpose of event *

Please describe your risk management plan to mitigate noise, occupancy issues, and other potential policy violations. *

With which organization are you mixing? *

Does the event have a theme or suggested dress code? *

Yes

Please state the theme and/or suggested dress code. *

First name, last name, and UNI of Event Monitor 1 *

First name, last name, and UNI of Event Monitor 2 *

First name, last name, and UNI of Event Monitor 3 *

Will funds or donations be collected? *

Yes

For what organization/cause are the donations or funds being collected? *

Will there be amplified sound? *

Yes

Are you requesting backyard access? *

Yes

Note that backyard access is only permitted on Saturdays and Sundays from 12pm-3pm. Amplified sound is not permitted in the backyards.

Please indicate how much time is required to setup and breakdown the events requiring backyard access?

Anticipated Participants/Guests *

Please note that events may not include more than 74 individuals.

Please upload guest list (if applicable)

Files must be less than 2 MB.
Allowed file types: doc docx xls xlsx.

Do you understand that an event review may be required to determine if Public Safety presence is necessary? *

Yes

An event review may be required based on the number of participants, backyard use, attendance of non-CUID guests, and/or concerns from past events. This event review will also determine if a walk-through is required prior to the event.

I acknowledge that if the event request is not submitted by noon 5 business days in advance, it will not be approved. *

Yes

Required Compliance

In order to host an event, each chapter must be in compliance with NY State law, university policies, national fraternity insurance guidelines, and the University’s Alcohol and Drug Policy.

By checking this box, our chapter agrees to adhere to the compliance of the aforementioned requirements.

Yes, the chapter/organization agrees.

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Brownstone Event Registration Request Form

Important Notes

Process

Residential Life

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