Columbia College | Columbia Engineering

Event Registration Request Form

Any event in a University Brownstone meeting one or more of the following criteria must be registered through Residential Life and/or the Office of Multicultural Affairs (OMA):

  • IRC Events
  • Q-House Events
  • SIC Events
  • Backyard Access is requested
  • Events with Amplified Sound
  • Events that would normally require an Event Review through UEM
  • Fraternity & Sorority Life: Invitation Party (guest list required) (counts toward the 10 per semester limit)
  • Fraternity & Sorority Life: Brotherhood/Sisterhood Events (counts toward the 10 per semester limit)
  • Fraternity & Sorority Life: Inter-Chapter Mixers (counts toward the 10 per semester limit)
  • Fraternity & Sorority Life: Recruitment (recruitment events do NOT count towards the 10 registered events per semester; however you are still required to register recruitment events)

Important Notes:

Please note that no more than three (3) events per weekend day/night (Thursday, Friday, Saturday) may occur across all brownstones (with the exception of Homecoming and Bacchanal). 

Backyard events after 10:00PM will not be approved. 

Invitation (Guest List) parties will require a walk-through prior to the event.

No organization or brownstone may have more than one (1) registered event per weekend and no more than a total of ten (10) per semester.  Within the FSL community- the 10 limit includes: Invitation Guest List Parties and Inter-Chapter Mixers.  

Fraternal brownstones are limited to (1) registered event with alcohol per weekend.


Process:

This Event Registration Request Form will be reviewed by members of the Res Life and OMA staff for approval.

Events requests will only be considered if submitted no later than five business days from the date of the event (a Thursday program MUST be submitted by noon on Friday of the previous week; a Friday or Saturday program must be submitted by noon on Monday).  

Events will be approved on a first-come, first serve basis. 

The event coordinator will be notified of approval, request for modification, or denial, via email, no later than Wednesday the week after this form is submitted. 

The event coordinator will be notified if an event review is required to determine whether or not a walk-through or Public Safety presence is required at the event, via email, no later than Wednesday the week after this form is submitted. 

Residential Life and/or Office of Multicultural Affairs will notify appropriate campus partners (e.g. on-call staff, Public Safety) of all approved events no later than Wednesday the week of the event.


 

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Note that backyard access is not possible after 10:00 PM.
Please note that events may not include more than 74 individuals.
Files must be less than 2 MB.
Allowed file types: txt doc docx ppt xls xlsx.
An event review may be required based on the number of participants, backyard use, attendance of non-CUID guests, and/or concerns from past events. This event review will also determine if a walk-through is required prior to the event.
Required Compliance
In order to host an event, each chapter must be in compliance with NY State law, university policies, national fraternity insurance guidelines, and the University’s Alcohol and Drug Policy.

• The chapter will not purchase alcoholic beverages through/with chapter funds. The chapter understands the purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs, is prohibited.
• The chapter will not co-sponsor, co-finance, attend, or participate in a function at which alcohol is purchased by any of the host chapters.
• No members, collectively or individually, will purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).
• The chapter will not serve hard alcohol.
• The chapter will limit available alcohol to one (12oz.) beer or one (5 oz.) glass of wine, per hour, per guest/member of legal age.
• The Event Monitors will remain sober throughout the event.
• The chapter will supply an ample amount of food.
• The chapter will supply an ample amount of non-alcoholic beverages.
• The chapter understands that only people of age can serve and dispense alcohol.
• The chapter will be using the following form(s) of checking ID: wristbands and/or other forms of verification for legal-age attendees (state ID’s, driver’s license, etc.)
• The chapter will not charge a cover/entertainment fee/sell cups, ask for donations, etc.
• The chapter will use wristbands and/or other forms of verification for legal-age attendees.
• The chapter will adhere to the maximum occupancy standards of the facility.
• The chapter will ensure the party ends promptly at 1:00 a.m. on Thursday and 2:00 p.m. on Friday or Saturday night. This is conditional on positive relations with neighbors.

Undergraduate Student Life

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510-515 Alfred Lerner Hall
2920 Broadway
New York, NY 10027

Call: (212) 854-3612

Fax: (212) 854-9801

Office Hours
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