Commonly Used Forms

This section contains forms and documents your student group will need to complete various types of transactions for events and activities. Each document includes a brief description of its function and purpose.

Document	Purpose
Approved Vendors List	Refer to this list to find vendors who accept financial transaction forms (FTF) as payment
Cash Advance Form	Use this form to request a cash or travel advance
Cash Bag Request Form	Use this form to request a cash bag for your fundraising event
Cash Deposit Form	Use this form to deposit cash into your student group's account
Certificate of Insurance (Sample)	Provide this sample certificate of insurance (COI) to vendors as an example of our minimum coverage requirements per our professional services guide
Check Deposit Form	Use this form to deposit checks into your student group's account
Columbia University W-9/Taxpayer Identification	Provide this form to vendors upon request for verification of Columbia's 501(c)(3) status
Gift Recipient Form	Complete this form before you purchase any gifts, prizes or awards
Hertz Damage Report Form	Use this form to report damage to a rental vehicle
How to Read Overdraft-Fund Balance Reports	Use this guide to help you understand overdraft-fund balance reports
Independent Contractor Certification	Provide this form to independent contractors per our professional services guide
Lerner Hall Guest List Template	Submit this guest list to your adviser no later than two days prior to your event. Please check in with your adviser regarding vaccination requirements for guests.
Licensed Promotional Vendors	Refer to this list to find approved vendors for promotional product purchases
List of Master Service Agreements	Refer to this list for approved venues as you plan your student group event
Performance Agreement	Complete this form when you wish to hire a performer (individuals only)
Release Agreement	Provide this form to service providers per our professional services guide
Scope of Work	Complete this form per our professional services guide
Speaker Agreement	Use this form when you wish to hire a speaker
Student P-Card Form	Use this form as a cover sheet to reconcile your P-Card
Student Photography Release	Use this release form if you are a member of a photography organization on campus per our professional services guide
Tax Exemption Certificate (New York)	Provide this form to vendors per Columbia's tax exemption requirements
Travel Agreement Form for Minors	Upload this form with your domestic travel form submission (for students under 18 at time of departure)
Vendor Acknowledgement Letter	Upload this form with your vendor setup request
Vendor Acknowledge Letter (Honoraria)	Upload this form with your vendor setup request for honorarium recipients
W-8/W-9	Download blank tax forms for vendor setup and other processes

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