Before a recognized student group can access their available funding, FOUR executive board members of the group must complete the Student Organization Knowledge Assessment (SOKA), attend an Enough is Enough and Mental Health Student Leader training session, and set up a meeting with their adviser. In addition, the Student Organization Survey (SOS) must be completed by at least one board member on behalf of the group. The same four leaders must complete these steps of Club ReFuel. The deadline to complete Club ReFuel for the Fall 2023 semester is Friday, October 6th.
Executive board members are defined as*:
- Vice President
*or the equivalent of these roles
Questions about Club ReFuel? Please email firstname.lastname@example.org.
Steps to Complete Club ReFuel
Student group leaders who receive recognition and/or have financial accounts at Columbia, as well as those student groups who wish to program on the Columbia campus, must complete the steps of Club ReFuel below. These steps MUST be completed by or before Friday, October 6th for the Fall 2023 semester. Any groups who are unable to complete their requirements by that date must wait until the following Spring semester to complete Club ReFuel and will be barred from spending until Club ReFuel is completed. After two semesters without completion of Club ReFuel, a club will be eligible for derecognition.
Take the Student Organization Knowledge Assessment and complete the Student Organization Survey
The Student Organization Knowledge Assessment (SOKA) tests your knowledge of the critical policies you will use throughout your time as a student organization leader. In addition, the Student Organization Survey (SOS) collects vital information for club operations. All four student leaders must take the SOKA in order to complete Club ReFuel; only one student leader per club should complete the SOS.
Please refer to our financial policy guide, as well as the additional resources listed below, as you prepare for and take the SOKA.
Ready to test your knowledge? Take the SOKA!
Attend the Enough is Enough and Mental Health Student Leader Training
"Empowered Leaders, Compassionate Communities: Equipping Student Leaders to Create a Community of Care."
Enough is Enough, mandated by the New York state law, provides student leaders with relevant information and resources associated with domestic and dating violence, sexual assault and stalking.
While in leadership positions, students may have the opportunity to support members who are in distress or experiencing stalking. During the session, student leaders will learn about the nuances of stalking and how it intersects with intimate partner violence and sexual assault, as well as how the trauma of stalking may present in different individuals. Student leaders will also learn strategies for connecting members who may be experiencing distress or stalking to appropriate resources and identify strategies for taking care of themselves through this process.
All four executive board members must each register individually for a time that works best for them. There are no other student leader trainings that can count toward this requirement. All sessions will be conducted via Zoom for Fall 2023.
Dates for Fall 2023 virtual sessions:
- Saturday, September 23rd, 10-11:30 AM
- Sunday, September 24th, 10-11:30 AM
- Wednesday, September 27th, 6-7:30 PM
- Thursday, September 28th, 6-7:30 PM
- Sunday, October 1st, 10-11:30 AM
- Register for Thursday, October 5th, 6-7:30 PM (Make-Up Session)
- If you are having trouble registering, reach out to Noah Mullenix at email@example.com.
Meet with Your Adviser
Before you meet with your adviser, please complete the Student Organization Knowledge Assessment, so that your adviser may review your results during the meeting. Please also register for the Enough is Enough and Mental Health Student Leader Training so they can answer any questions you may have.
Not sure who your adviser is? Visit our Advisers and Governing Boards page!
As you complete Club ReFuel, please refer to the resources listed below. These resources highlight the most common needs of student groups, along with additional links to more detailed information.
As you plan programs for your student group, please be aware of the policies in place for financial and administrative procedures. Our student group policy guide will assist you as you navigate student group finances.
How to Plan Events
How to Plan Events
Governing Board Policies
Student Group Adjudication
Please be aware of our student group adjudication process as you plan and coordinate events.
Student Travel Policies
Please check back for details about student group travel for Spring 2023.
University Policies and Procedures
The Student Organization Knowledge Assessment covers just some of the policies you will need to learn and understand in your time as a student leader. Below are additional resources and policies to review. Every recognized student organization must comply with all University policies.
- Alcohol Policy and Procedures
- Campus Press Policy
- Charity Drive Requests
- Communication and Marketing
- Contracting Performers, Speakers and Other Service Providers
- Email, Mailing Lists & Websites
- Equal Opportunity and Affirmative Action
- External Catering
- Facilities for Special Events
- Food Policies
- Film Screening Policy
- Gender-Based Misconduct
- Hazing Policies
- Protection of Minors
- Printing Promotional Materials & Use of Copyright Material
- Screening Movies or Television Shows
- University Essential Policies