We designed this page to be a resource and tutorial for student group leaders who receive recognition and/or have financial accounts at Columbia, as well as those student groups who wish to program on the Columbia campus. Student group leaders are asked to complete the below three (3) steps:
- Pass the Student Organization Assessment Tool after reviewing information under the "Need to Know" section
- Meet with Your Advisor
- Register and attend Enough is Enough Student Leader Training hosted by Sexual Violence Response (SVR) to comply with NY State Law.
Before a recognized student group can access their available funding or reserve space on campus, two representatives from the group must successfully complete steps 1 and 2. All executive board members (President, Vice President, Secretary, Treasurer, etc. or the equivalent) must complete step 3. Following the event planning process, each step listed below will connect you with a PDF tutorial that highlights the most common needs of student groups, with links to more detailed information following. Please note: each link below will open in a new window.
Review the materials provided below by clicking on the accompanying PDF of information on the subject. Once you have reviewed all the information, you can take the Student Organization Assessment Tool.
Plan Out Your Event
An Overview: Club Refuel - Plan out your event.pdf
Comply with all University policies, including:
Equal Opportunity and Affirmative Action
Gender Based Misconduct
Hazing Prevention
Alcohol at your event
Protection of Minors
Event Policies
Working with your advisor
Who is my advisor?
Comply with the Policies of Your Governing Board:
Activities Board at Columbia (ABC)
Interschool Governing Board (IGB)
Student Governing Board (SGB)
Event Planning Overview
Alcohol Policy and Procedures
Charity Drive Requests
Communication and Marketing
Advertising
Campus Press Policy
Email, Mailing Lists & Websites
Printing Promotional Materials & Use of Copyright Material
Facilities for Special Events
Food Policies
Gambling/Games of Chance
Parking and Unloading on College Walk
Permits for Events and Parades
Entertainment
Contracting Performers
Screening Movies or Television Shows
Where Will the Event be Held?
University Events Managment (UEM)
Alternative Space
Austin E. Quigley Black Box Theatre
Earl Hall
Intercultural Resource Center
Kraft Center for Jewish Student Life
Off Campus Events and Student Travel Policies
Communication and Marketing
Non CUID in Lerner Hall
Working with Campus Partners
An Overview: Club Refuel - Working with Campus Partners.pdf
Event Reviews
Facilities Requests (tables, chairs, stantions, trash cans, etc.)
Financial Advising
- Club Finance: A thorough guide for navigating your way through student group spending
- Other Funding Sources: Sources for other/additional funding opportunities
IRS Form W9: Must be completed by any vendor requiring payment who is not yet set up in Columbia's accounting system
Tax Exemption Certificate: For information on using Columbia's tax exemption please visit http://policylibrary.columbia.edu/sales-tax
Creating an FTF Tutorial: A step-by-step tutorial on how to fill out an FTF (Financial Transaction Form)
Vendors
Please review the list of Vendors Who Accept FTF's referenced above in Club Finance. This list includes vendors who will accept an FTF/E-form as payment and invoice Columbia directly. The SFA Office will then proceed with submitting payment to the vendor once you turn in all supporting documentation.
Note: For promotional items, you must use a vendor from the Promotional Product Vendors list below.
Test Your Knowledge
The Student Organization Assessment Tool is now officially up and running. Have feedback on the new questions and style? We'd love to hear it. Please send it along to financialadvising@columbia.edu!
For those groups recognized by ABC, CCSC, ESC, IGB, IGC, or SGB, please schedule a meeting with your advisor.
Please review and take the Student Organization Assessment Tool (SOAT) and sign up for the SVR Session prior to meeting with your advisor so they can answer any questions. Once you've passed the assessment and signed up for your SVR Session, you can schedule a meeting with your advisor.
Not sure who your advisor is? A full list of advisors can be found here.
3. Register for Enough is Enough Student Leader Training
Register here to attend the SVR Make Up Session "One Bad Apple" to comply with NY State Law Enough is Enough on Wednesday, February 8.
One Bad Apple: How can student leaders create a healthy and accountable student group, with a bunch of good apples? During this interactive session, student leaders will connect issues of dating violence to the impact on student group dynamics. Students will develop skills to support members of their groups and utilize campus resources. Participants will receive a Certificate of Participation for Enough is Enough Student Leaders Training on Dating Violence.
For questions, please email engagement@columbia.edu.