Program Approval applications can be submitted through the Undergraduate Travel Web App.
Frequently Asked Questions
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Undergraduate International Travel - Programs, Student Affairs
Any new international program that is Columbia-Led, Columbia-Facilitated and/or Recognized International Travel that is open to undergraduates of Columbia College, Columbia Engineering and the School of General Studies requires Program Approval.
One program organizer is expected to apply for Program Approval after key logistical components of the trip are determined (i.e. all destinations, accommodations, transportation, activities and/or excursions). The faculty, staff or student leader program organizer must complete a Program Approval application at least six weeks prior to departure.
Approved programs will be automatically available in the Undergraduate Travel Web App each semester. However, existing Columbia-Led, Columbia-Facilitated and/or Recognized International Travel programs that have changes to program destinations and/or to any of the risk variables must log in to the Undergradute Travel Web App to reapply for Program Approval.
Yes! You may make edits to to your application at any point. Please note that adding new details and/or destinations will place your application back in “Review” status until the Undergraduate Travel Review Committee reviews, assesses and provides a new determination. If locations added are of a medium, high or extreme location risk rating, your application may need require steps as well as a new review and assessment.
We are committed to reviewing and assessing applications in a timely and prompt manner. Each Program Approval application will be reviewed and assessed individually for several risk variables, as the safety and security of our students is our priority.
Undergraduate students from Columbia College, Columbia Engineering and the School of General Studies may not be able to obtain School Sponsorship if the programs they want to attend have not received Program Approval, and as a result they will be in violation of the Undergraduate International Travel Policy should they still attend your program.
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