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Undergraduate International Travel Policy

Undergraduate International Travel Policy

Effective February 2017 for all international travel beginning on or after Tuesday, May 2, 2017

All matriculated undergraduates participating in Columbia-Led, Columbia-Facilitated and/or Recognized international travel will be required to obtain School Sponsorship at least 4 weeks prior to departure.

Application for School Sponsorship is comprised of the following steps. All steps must be completed prior to travel departure:

  1. Complete and Submit a School Sponsorship Request Form - including all travel destinations and side trips while abroad.
  2. Complete Pre-Departure Orientation.
  3. Abide by all University requirements, including:
    1. Register all travel with the University’s international travel assistance services – International SOS (ISOS).
    2. Maintain a health insurance policy that will also provide coverage outside the U.S. for routine, urgent, and emergent care.
  4. Complete a Risk, Waiver and Release Form, which must be signed by the undergraduate.

Undergraduates are expected to begin the application for School Sponsorship as soon as an opportunity that would require international travel has been secured, and submitted a completed application no later than 4 weeks prior to departure.

Once School Sponsorship is approved and issued, undergraduates may continue their work with a sponsoring unit/program to begin/continue their preparation for a specific Columbia-Led, Columbia-Facilitated and/or Recognized travel program.

Undergraduates are required to immediately notify the Undergraduate Travel Review Committee should any changes to their location occur during the duration of their travel so their travel registry file may be updated.

The undergraduate schools reserve the right to revoke sponsorship, support and funding if the Undergraduate Travel Review Committee determines after review that the travel would be imprudent, based on assessment of the risk variables involved and/or the particular facts of the application. The purchase of travel protection insurance is strongly recommended to potentially mitigate financial loss in case of trip cancellation or interruption.

If a country or region is placed on the medium, high, or extreme risk list during travel, the Undergraduate Travel Review Committee will assess the risks of remaining in or departure from the country or region. Undergraduates will be advised of the risks and, if necessary, provided a recommended course of action. The undergraduate schools reserve the right to revoke sponsorship, support and funding should the undergraduate not follow the recommendations of the Undergraduate Travel Review Committee.

Need Program Approval?

If you are a Columbia faculty or staff member and have an opportunity, program or excursion that is recognized or supported by Columbia and involves international travel, please see our Travel Programs page.

Questions?

Have a question? Email utrc@columbia.edu.