Are you traveling alone?
If you have obtained Columbia funding for international travel (Funding Source) — i.e. the Work Exemption Program, the Columbia College Alumni and Parent Internship Fund, the Columbia College Alumni-Sponsored Student Internship Program, the Columbia Undergraduate Scholars Program Summer Enhancement Fellowship, etc. — and/or secured an opportunity on your own, you may not find your internship or program on the list and will therefore be asked a few additional questions about your travel plans while filling our your School Sponsorship application.
After you log into the Undergraduate Travel Web App, choose “Add Your Program” and then identify your Funding Source.
To add your program, you must have the following information available:
- Name of program; if you do not have a program name, please use the following format to create a unique name for your program:
[Last Name] [Related Office or Department or Funding Program] [Program Type] [Year]
- Program type (i.e. internship, study abroad, conference, service-learning, etc.)
- Name of the office or department you’ve worked with on your travel plans
- Description of Program
- All locations you plan on traveling to while abroad, including side trips and any travel seven days before your program beings or after your program ends
- Dates of travel
- Program Contact (if other than yourself)
Are you traveling with a group?
If you have secured an opportunity that is led by a student group, faculty member or staff member and do not see your program on the list of pre-approved programs, please ask the faculty, staff or student group advisor to apply for Program Approval. Once you have confirmed that Program Approval has been secured you will be able to apply for School Sponsorship.
Are you the program organizer?
After the key logistical components of your trip are established (i.e. all destinations to be visited, accommodation and transportation plans, activities and/or excursions), please apply for Program Approval. You must complete a Program Approval application at least six weeks prior to the program start date. If you are a student program organizer, please work with your student group advisor during this process.