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How long will review and approval of a Program Approval application take?

We are committed to reviewing and assessing applications in a timely and prompt manner. Each Program Approval application will be reviewed and assessed individually for several risk variables, as the safety and security of our students is our priority.

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How do I know if my Program Approval application has been received? Approved? Denied?

You will receive an email from utrc@columbia.edu when your application is received, as well as when a final determination has been made. You may also check the status of your application or any other required steps of the Program Approval process by logging in to the Undergraduate Travel Web App.

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Do I have to reapply for Program Approval each time I facilitate the same trip?

Approved programs will be automatically available in the Undergraduate Travel Web App each semester. However, existing Columbia-Led, Columbia-Facilitated and/or Recognized International Travel programs that have changes to program destinations and/or to any of the risk variables must log in to the Undergradute Travel Web App to reapply for Program Approval.

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When do I need to apply for Program Approval?

One program organizer is expected to apply for Program Approval after key logistical components of the trip are determined (i.e. all destinations, accommodations, transportation, activities and/or excursions). The faculty, staff or student leader program organizer must complete a Program Approval application at least six weeks prior to departure.

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What types of travel need Program Approval?

Any new international program that is Columbia-Led, Columbia-Facilitated and/or Recognized International Travel that is open to undergraduates of Columbia College, Columbia Engineering and the School of General Studies requires Program Approval.  

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I’ve received School Sponsorship, what’s next?

Maintaining School Sponsorship is contingent on the completion of completing a Pre-Departure Orientation and an Assumption of Risk, Waiver and Release form. Log in to the Undergraduate Travel Web App to fulfill these requirements, as well as to see and complete any remaining University requirements (i.e. registering travel with ISOS, maintaining health insurance, etc.) that must be fulfilled prior to your departure.

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How long will review and approval of my School Sponsorship application take?

We are committed to reviewing and assessing School Sponsorship applications in a timely and prompt manner. Each application will be reviewed and assessed individually. Applications for School Sponsorship for new programs, to locations of high or extreme risk rating, or that include additional side trips may increase the length of time needed to approve applications. Students are encouraged to apply for School Sponsorship as soon as possible after their acceptance to their program, and no less than four weeks prior to departure.

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How do I withdraw my School Sponsorship application?

Visit the Undergraduate Travel Web App, click on the “Withdraw” button on your dashboard and confirm approval. Should you need to withdraw any pending applications, please do so as soon as possible.

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What do I need to complete my School Sponsorship application?

Your application for School Sponsorship must be started and completed in one sitting, therefore please have the following on hand before beginning:

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