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I’ve received School Sponsorship, what’s next?

Maintaining School Sponsorship is contingent on the completion of completing a Pre-Departure Orientation, an Assumption of Risk, Waiver and Release form, and any additional safety protocol recommended by the Undergraduate Travel Review Committee. Log in to the Undergraduate Travel Web App to fulfill these requirements, as well as to see and complete any remaining University requirements (i.e. registering travel with ISOS) that must be fulfilled prior to your departure.

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How long will review and approval of my School Sponsorship application take?

We are committed to reviewing and assessing School Sponsorship applications in a timely and prompt manner. Each application will be reviewed and assessed individually. Applications for School Sponsorship for new programs and/or to locations of high or extreme risk rating needed to approve applications. Students are encouraged to apply for School Sponsorship as soon as possible after their acceptance to their program, and no less than four weeks prior to departure.

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How do I withdraw my School Sponsorship application?

Visit the Undergraduate Travel Web App, click on the “Withdraw” button on your dashboard and confirm approval. Should you need to withdraw any pending applications, please do so as soon as possible.

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What do I need to complete my School Sponsorship application?

Your application for School Sponsorship must be started and completed in one sitting, therefore please have the following on hand before beginning:

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Who is this policy for?

For students traveling internationally, the types of travel covered under the Undergraduate International Travel Policy are different depending on what type of student you are.

Why a policy just for international travel?

With planned implementation of an enhanced University international travel policy impacting undergraduates, the undergraduate schools recognized the immediate need to develop an aligned process for international travel first. As the undergraduate schools are committed to better supporting the health, safety, and security of our undergraduates while they pursue transformative, meaningful, and engaging educational experiences beyond the classroom, additional time and consideration will be taken to eventually develop a policy that will be inclusive of domestic travel as well.

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What do you consider a side trip?

Any travel that is not an official part of a Columbia-Led, Columbia-Facilitated and/or Recognized Travel program’s curriculum/course/itinerary is considered side trip travel (sometimes referred to as sojourn travel, personal travel, or deviation). All components of side trip travel are organized by the traveler – typically an individual traveler.

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My School Sponsorship has been approved with required safety contingencies. What now?

Your additional safety contingencies are safety precautions that may include additional travel insurance, securing a satellite phone and/or consultation with the CU on the Road Travel Medicine Program. If necessary, the undergraduate travel review committee will reach out, and you will be asked to confirm that you will adhere to the additional safety contingencies.

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I want to travel before or after my Columbia-Led, Columbia-Facilitated and/or Recognized International travel is completed. Do I need to include those locations in my School Sponsorship application?

Columbia University plays no role in planning any part of such side trip travel and cannot provide a comprehensive review of any side trip travel identified in a Student Sponsorship application. However, affiliates are encouraged to identify side trip travel and register in ISOS, the University’s emergency assistance provider, so that the University is aware of their location in the event of an emergency and render appropriate support.

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