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Professional Services Payment Guide

The guide below outlines all documentation required to pay commonly requested service providers.

As you plan your event, you may research service providers on your own or use a provider from the University's approved list of service agreement vendors. These approved vendors have been vetted and approved by the University and agree to Columbia's terms and conditions. As such, the use of these vendors expedites the contract signing process and streamlines our ability to pay the vendor on your behalf.

If you have questions about service providers, contact your group's adviser. Find your adviser and their contact information.

Don't see a specific service on this list? For guidance on other specialized supplies and services, please email USLAdmin@columbia.edu.

Service Type
DOCUMENTATION Needed: INDIVIDUALS
DOCUMENTATION needed: COMPANIES OR LLCs
artist

PERFORMING ARTS PROFESSIONAL OR TROUPE

 

  1. Performance agreement
  2. Proof of medical coverage*
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)

*Performing artist individual with props requires a performance agreement and proof of $500K commercial general liability insurance.

 

  1. Performance agreement
  2. Proof of $500K commercial general liability insurance
  3. Company brochure
  4. Client list (if unable to provide, an email from adviser that states the reason)
ARTIST, NON-PERFORMING

PROFESSIONAL ARTISTS

  1. Performance agreement
  2. Resume
  3. Client list (if unable to provide, send an email from adviser that states the reason)
  1. Performance agreement
  2. Proof of $500K commercial general liability insurance
  3. Company brochure
  4. Client list (if unable to provide, an email from adviser that states the reason)
CATERer

on columbia premises, VENDOR PROVIDES AND SERVES FOOD

Not applicable

  1. Certificate of insurance
  2. Company brochure
editor

VIDEO/AUDIO/PRODUCTION AND OTHER LICENSED ENGINEERS WHO PROVIDE EDITING SERVICES

  1. Scope of work
  2. Independent contractor certification (required each time they are engaged)
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)
  1. Scope of work
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)
Education and training services 

CLASSES, SEMINARS, WORKSHOPS, COACHING, FACILITATION, PRESENTATIONS 

  1. Scope of work
  2. Independent contractor certification (required each time they are engaged)
  3. Certificate of insurance (if the training or coaching involves physical touching of participants or involves minors and will be conducted on Columbia premises)
  4. Resume
  5. Client list (if unable to provide, an email from adviser that states the reason)
  1. Scope of Work
  2. Certificate of insurance (if the training or coaching involves physical touching of participants or involves minors and will be conducted on Columbia premises)
  3. Company brochure
  4. Client list (if unable to provide, an email from adviser that states the reason)
EVENT PLANNER 
  1. Scope of work
  2. Independent contractor certification (required each time they are engaged)
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)
  1. Scope of work
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)
GRAPHIC DESIGNER
  1. Scope of work
  2. Independent contractor certification (required each time they are engaged)
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)
  1. Scope of work
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)
ILLUSTRATOR
  1. Release agreement
  2. Resume
  3. Client list (if unable to provide, an email from adviser that states the reason)
  1. Release agreement
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)
INTERPRETER

IN-PERSON LANGUAGE INTERPRETATION SERVICES 

  1. Scope of work
  2. Independent contractor certification (required each time they are engaged)
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)
  1. Scope of work
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)
JUDGE

for competitions

  1. Scope of work
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)
Not Applicable
PHOTOGRAPHER, VIDEOGRAPHER or CINEMATOGRAPHER 

outside vendor, Non-CU Student

  1. Photographer/Videographer Agreement
  2. Resume
  3. Client list (if unable to provide, an email from adviser that states the reason)
  4. Certificate of insurance*
  5. Invoice

*Required if the services will be performed on Columbia premises, and the vendor brings equipment on site that needs to be set-up (lights, sets, tripods, electrical wiring, etc.). No insurance is required if only using hand-held equipment.

  1. Photographer/Videographer Agreement
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)
  4. Certificate of insurance*
  5. Invoice

*Required if the services will be performed on Columbia premises, and the vendor brings equipment on site that needs to be set-up (lights, sets, tripods, electrical wiring, etc.). No insurance is required if only using hand-held equipment.

PHOTOGRAPHER, VIDEOGRAPHER, CINEMATOGRAPHER

CU STUDENT, Or Member of Columbia Photography association student group

  1. Release Form
     Not applicable
Speaker

NON-CU FACULTY, STAFF OR STUDENTS

Note: An individual only qualifies as a speaker if there are neither handouts, original materials nor training/workshop/presentation components to the program. If the speaker will bring these materials, this payment falls under education and training services.

  1. Speaker agreement
  2. Invoice
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)
  5. Documentation/proof of event (flyer, brochure, social media post)
  1. Speaker agreement
  2. Invoice
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)
  5. Documentation/proof of event (flyer, brochure, social media post)
TRAINER/COACH

AMATEUR AND RECREATIONAL SPORTS

  1. Services Provider Agreement

  2. Scope of Work

  3. Certificate of Insurance

  4. Independent contractor certification

  5. Resume

  6. Client List (if not able to provide, an email from adviser stating the reason)

  1. Services Provider Agreement

  2. Scope of Work

  3. Certificate of Insurance

  4. Company brochure

  5. Client List 

Web Designer

Website design services

  1. Scope of work
  2. Independent contractor certification (required each time they are engaged)
  3. Resume
  4. Client list (if unable to provide, an email from adviser that states the reason)
  1. Scope of work
  2. Company brochure
  3. Client list (if unable to provide, an email from adviser that states the reason)

 

Student Group Policies

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