One program organizer is expected to apply for Program Approval after key logistical components of the trip are determined (i.e. all destinations, accommodations, transportation, activities and/or excursions). The faculty, staff or student leader program organizer must complete a Program Approval application at least six weeks prior to departure.
Maintaining School Sponsorship is contingent on the completion of completing a Pre-Departure Orientation, an Assumption of Risk, Waiver and Release form, and any additional safety protocol recommended by the Undergraduate Travel Review Committee. Log in to the Undergraduate Travel Web App to fulfill these requirements, as well as to see and complete any remaining University requirements (i.e. registering travel with ISOS) that must be fulfilled prior to your departure.
We are committed to reviewing and assessing School Sponsorship applications in a timely and prompt manner. Each application will be reviewed and assessed individually. Applications for School Sponsorship for new programs and/or to locations of high or extreme risk rating needed to approve applications. Students are encouraged to apply for School Sponsorship as soon as possible after their acceptance to their program, and no less than four weeks prior to departure.
Visit the Undergraduate Travel Web App, click on the “Withdraw” button on your dashboard and confirm approval. Should you need to withdraw any pending applications, please do so as soon as possible.
For students traveling internationally, the types of travel covered under the Undergraduate International Travel Policy are different depending on what type of student you are.
