Prepare an E-form for ABC groups or a voucher for IGB and SGB groups for the total cost. Check the “Hold For Pick Up” box on the form. This will inform Columbia University that you want the check set aside when it is ready. Please allow 4 weeks for the check to be prepared.
MetroCard Contact Information
Metrocard Sales: 1-888-345-3882
1. Call Customer Service at the MetroCard Office as early as possible, preferably 6 to 8 weeks in advance.
2. Explain that you are a Columbia student group and you would like to pay by check, provide the merchant number (i.e. Columbia-Student Affairs, Customer #CC6972), and make sure the delivery address includes the name of your Student Affairs Adviser and that he or she faxes you the invoice after submitting the order to allow the preparation of the check.
3. Pick up the check and personally mail it to:
MetroCard Sales NYC Transit General Post Office
P.O. Box 26133 New York, NY 10087-6133
Include a copy of the order form with the check being mailed.
If you do not mail it personally, Columbia tends to send one large check to the MTA for a lot of student groups’ MetroCard orders at once, which slows down the ordering process. Be sure to include with the check the invoice from the MTA, as well as the E-form for ABC groups or the voucher for IGB and SGB groups.
Please consult with your adviser if you have any additional questions about this process.